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5 Ways E-signature Software Can Help Your Business

by Ayla El Assaad

You can also read this article in German, Spanish, French, Indonesian, Italian and Portuguese.

Looking for software that complements remote work and paperless office management? Then you should consider electronic signature software.

Workflow optimization is a constant challenge that businesses face. For small businesses that depend on an optimal allocation and usage of resources, it’s even more critical. E-signature tools are a great addition if you're looking to increase productivity.

Here are five ways that e-signature software can benefit your business:

Save Time & Money


Photo by Karolina Grabowska from Pexels

Businesses save anywhere between 55% and 78% in paper related costs, including admin, material, and shipping costs, when they switch over to e-signature tools. But it’s not all about the money. E-signing also saves time; it takes up to 5 days to get a document back that you’ve sent out to be signed with a pen, compared to an average of 37 minutes for an e-signature.

Save the Planet


Photo by Jason Leung on Unsplash

If you're committed to electronic documents throughout your organization, then moving the entire signing process online is the most logical and natural next step. Less printing, less strain on the planet, and more work done in less time. Did you know that if you use an electronic signature tool, you can save up to 2.5 billion trees over 20 years? To be absolutely clear: That billion with a B!

Increased Productivity & Efficiency

Photo by pixabay on Pexels

Photo by pixabay on Pexels

Employees can concentrate on what needs to be done if signed contracts and documentation are returned more quickly. The best e-signature applications additionally have other capabilities that let you send signing requests in bulk, designate the location where someone should sign, share, and save documents. Some tools also allow you to work across devices, which means you can access and sign documents on the go from your tablet or mobile device.

Increased Security

Photo by Franck on Unsplash

Photo by Franck on Unsplash

While today, most countries consider electronic signatures to be legally binding, there’s the possibility that individual contracts require additional security. This is provided through digital signatures. With our eSign tool, for instance , Pro users have access to verifiable digital signatures that are timestamped and offer a cryptographic fingerprint. This means documents can’t be tampered with and are very secure. Smallpdf is also both ISO/IEC 27001, GDPR, and eIDAS compliant.

In any case, you should check the regulation in your area regarding electronic and digital signatures and their legality. To learn more about how to create a digital signature, read our handy guide.

The Future Is Now!

Photo by Ramón Salinero on Unsplash

Photo by Ramón Salinero on Unsplash

The onset of remote work has sped up the uptake of digital document solutions within most businesses. E-signature tools are an integral part of that and will become the industry norm, so why not get ahead of the curve now?

Check out our eSign tool to learn more.

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Ayla El Assaad
UX Writer @Smallpdf