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How to Share Documents When Working From Home

by Nathan Dennis

Use our Share Document tool and effectively collaborate with colleagues while you're away from the office.

We’re still all adjusting to the new Work From Home paradigm (yay social distancing!), and with it comes many challenges as to how to effectively operate as a team or a business.

One of the key questions is how to pass files efficiently to team members and clients. When you no longer can simply pass a physical document over to your neighbor, you have to get creative.

Luckily at Smallpdf, we have a solution for that: it’s called Share Document.

Share Document


Share Document is a simple new tool that allows you to pass over documents through email or link using Smallpdf.

How Does It Work?


Share Document is one of the easiest file sharing solutions I’ve seen. It’s crazy simple. All you need to do is:

  1. Go to Share Document

  2. Upload your document by clicking “choose file” or dropping your file into the turquoise box

  3. Send your document through email OR

  4. Generate a link that holds access to your document.

That’s it! After that, Smallpdf will hold access to your document for 14 days, during which your client or team member can access and download the file.

Plus, you can drop in files from multiple places. Sure, you can send a file from your computer, but Smallpdf has a dropdown menu that allows you to access Google Drive and Dropbox—giving you three options for where your file can come from!

Easy stuff!

Why Share Document Is Great


“This is super cool,” you’re clearly thinking. “But tell me more as to why I should use Share Document.”

“What’s so great about it?”

Glad you asked.

Share Document is an environmentally friendly way to send documents cleanly and efficiently. It arrives in your inbox far faster than snail mail, and takes up no paper in the process!

But that’s not all the advantages Share Document has.

When you use Share Document, Smallpdf actually holds onto the document for you. That way, you can access it through both email and link. In this way, it’s easier to locate the file as opposed to a traditional, email-attached file.

Why You Need It


Share Document is part of Smallpdf’s suite of tools committed to helping you make working from home even more efficient than working in the office. It, along with our eSign, PDF compressor, and PDF editor, allows you to quickly and elegantly craft, edit, and deliver PDFs to your team and clients.

No more chasing down emails, wondering where files have run off to. With Smallpdf, you have one link that is active for 14 days. During that time, Smallpdf holds onto your PDF, allowing anyone with the link to access your files.

It’s a centralized and seamless repository for your documents—allowing you to keep track of how your documents are sent, freeing you up to work on that killer presentation that your boss is expecting any minute now.

What are you waiting for? Get sharing!

Nathan Dennis Guest Writer
Nathan Dennis
Guest Writer