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How to Share Documents When Working From Home

by Nathan Dennis

You can also read this article in German, Spanish, French, Indonesian, Italian and Portuguese.

Use our Share Document tool to effectively collaborate with colleagues while you're away from the office.

Even though we’ve pretty much gotten used to the idea of working from home and many consider it to a great perk when choosing a place to work, There are still some challenges not all workplaces have mastered. Especially when it comes to effectively working with teams remotely, many users still face quite a few issues.

One of the key questions is how to pass files efficiently to team members and clients. When you can no longer simply pass a physical document over to your desk neighbor, you have to get creative.

Luckily, at Smallpdf, we have a solution for that: it’s called Share Document.

Share Document


Share Document is a simple tool that allows you to pass along documents through email or link using Smallpdf.

How Does It Work?


Share Document is one of the easiest file sharing solutions. It’s crazy simple. All you need to do is:

  1. Go to Share Document on Smallpdf.
  2. Upload your document by dropping it into the box.
  3. Send your document through email OR.
  4. Generate a link that provides access to your document..

That’s it! After that, Smallpdf will provide access to your document for 14 days, during which your client or team member can access and download the file. After the 14-day period, the document will be automatically deleted from Smallpdf's servers to ensure the security and privacy of your data. This allows you to have full control over the document's availability and protect sensitive information.

Plus, you can import files from multiple places. Sure, you can send a file from your computer, but Smallpdf has a dropdown menu that allows you to access Google Drive and Dropbox—giving you three options for where your file can come from! The same goes for the recipient: They can simply choose to directly export the shared file to their own Dropbox or Google Drive, without having to download it first.

Easy stuff!

Why Share Document Is Great


“This is super cool,” you’re clearly thinking. “But tell me more as to why I should use Share Document. What’s so great about it?”

Glad you asked.

Share Document is an environmentally friendly way to send documents cleanly and efficiently. It arrives in your inbox far faster than snail mail and takes up no paper in the process!

But that’s not all the advantages Share Document has to offer.

When you use Share Document, Smallpdf actually holds on to the document for you. That way, you can access it through both email and link. In this way, it’s easier to locate the file as opposed to a traditional, email-attached file.

Why You Need It


Share Document is part of Smallpdf’s suite of tools committed to helping you make working from home even more efficient than working in the office. Along with eSign, the PDF compressor, and the PDF editor, it allows you to quickly and elegantly craft, edit, and deliver PDFs to your team and clients.

No more chasing down emails and wondering where files have run off to. With Smallpdf, you have one link that is active for 14 days. During that time, Smallpdf keeps your PDF safe, allowing only those with the link to access your files. Smallpdf streamlines file sharing, promoting efficient collaboration and easy access for team members, while its secure storage ensures file protection and business peace of mind.

It’s a centralized and seamless repository for your documents, allowing you to keep track of how your documents are sent, freeing you up to work on that killer presentation that your boss is expecting any minute now.

What are you waiting for? Get sharing!

Nathan Dennis Guest Writer
Nathan Dennis
Guest Writer