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Insert Page Numbers in a PDF

by Emily Jennings

You can also read this article in German, Spanish, French, Italian and Portuguese.

There are always times when you need to add page numbers to a PDF document in a hurry. You can do it in a couple easy steps right here for free.

Maybe you’re sending off an author query to an agent and you want to insert page numbers to a PDF made up of smaller documents like your pitch, your outline, and your sample chapter/s. Perhaps you’re submitting a dossier to a government official and need to number pages after the merging your PDF. Sometimes you need to number pages on legal paperwork as well. No worries, we’ve got you covered with an easy step-by-step process to add page numbers to your PDF for free.

How to Insert Page Numbers into a PDF

  1. Drag and drop your PDF into our Add page numbers to PDFs tool

  2. Out of the 6 circles around the border of the page, click the circle where you want your page numbers

  3. Click 'Number pages'

  4. Download your file

How to Insert Page Numbers

A gif showing how to add page numbers to a PDF

How to Add Page Numbers to a PDF


Adding PDF page numbers by going back to your original file type before you turned it into a PDF can be a pain. Often, this is one of those things that we forget to do just before submitting a big piece of work. And who needs that worry in the last 5 minutes before a deadline? If that’s the case, this tool makes it quick and easy to add the numbers in where you need them. So don’t worry about having to backtrack to the original file type if you already have your PDF ready to go.

If, on the other hand, you need to put page numbers on a file and you don’t have access to the application that originally made it—let’s say a colleague sent you a excel file and you need to convert it to PDF and number the pages but without your work laptop—you can go ahead and use our PDF converter. With the converter, you can convert Powerpoint, Excel, Word, and even jpegs to PDF. Then it’s easy enough to just stick the page numbers on the resulting PDF.

At the same time, it’s also possible you’re pulling together a report from documents given to you by different people. Maybe, joy of joys, those people have sent them to you at the last possible minute? So few of us on earth have ever experienced that. 😉 Anyway, that’s why we have this feature: to take the sting out of last-minute page numbering. It just makes it that much easier to insert page numbers (for free!). You can do it quickly and easily and for zero money, and then just get on with the rest of your life.

We have other tools which can help you with living your best life. Maybe they won’t buy you that beach house or that convertible, but they will help you get done with PDFs quickly. You can finish up work with your PDFs faster using our compress, edit, and signature tools. We have 20 tools in all, so have a look!

Emily Jennings of Smallpdf
Emily Jennings
Acquisition Manager