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How To Merge Word Documents in One Click

by Hung Nguyen

You can also read this article in German, Spanish, French, Indonesian, Italian and Portuguese.

Instructions on how you can merge Word documents within a few seconds, online or offline.

The process of combining Word documents is tricky. You can do the manual copy-and-paste job, but that can be quite tedious when you have many files on hand. This article will go through the steps to merge Word documents in batches, as many as you’d like, simultaneously.

How To Merge Word Documents With Microsoft Word

  1. Have the first Word document opened. A blank document would work too.

  2. Click “Insert” and then “Object,” which might be hidden under “Text.”

  3. Select “Text from file.”

  4. Highlight and select as many files as you’d like, before clicking “Insert.”


How to merge word documents from Microsoft Word

Unfortunately, this method is only available for Word 2007 and onwards. The repetitive handwork can also be quite laborious. If you don’t have access to a compatible version, or don’t want to open, select, and merge files manually, move onto the next step.

How To Merge Word Documents With Smallpdf


If you’re merging Word documents to share with collaborators, we suggest saving them as PDFs instead. This ensures that no third party can tamper with your content. PDF files are also much more portable and lightweight, which makes them easier to pass around.

We’ve got the most popular PDF merger and converter for you to take advantage of for this process. To get started, save Word files to PDF. You can do this via the Microsoft Word “Save as PDF” function or our PDF converter. Then:

  1. Access the Merge tool.
  2. Upload as many files as you’d like to merge and let us do the conversion process.
  3. If you want the merged document to stay in Word format, click “PDF to Word” on the result page.
  4. Download your merged document!

Smallpdf aims to make the process of merging multiple files painless, as we don’t have a limit on how many files can be imported into the tool at once. To join multiple Word documents, make sure that they are in PDF format before the conversion.


Merge Word documents while in PDF format

What Else Can Smallpdf Do?


We’ve got a full suite of over 20 PDF tools to help you convert and merge many document types, from Word and PDF to PPT, Excel, and JPG. All with a similar process as the instructions above to merge your documents.

We also have enhancement tools to help you split, rotate, and delete pages, which are all available on our homepage for you to use.

Combining Word files can’t get any easier, regardless of whether you decide to do so online or offline, via Microsoft Word or Smallpdf. We also have a mobile and a desktop app to help you work on-the-go from anywhere.

Is Smallpdf Reliable?


Over 40 million users access our platform on a monthly basis to merge, split, and convert their documents, thanks to our security protocols and fast processing. All file transfers use TLS encryption, and we remove all files from our servers after an hour of processing.

Quality wise, we also adopt Optical Character Recognition (OCR) technology to make sure that your file formats are kept in the revised documents, even when you try to convert and merge Word documents that are scanned. There should be little to no changes compared to the original document. Best of yet, we’re also free to use up to twice a day for all your document management needs. If you need to use our tools more often than this, you can subscribe to Smallpdf Pro with a 7-day free trial.

Lastly, as an online platform, you can use Smallpdf to merge your word files on any OS and browser, such as Mac, Windows, and Linux.

We aim to make the process of handling digital documents as seamless, efficient, and affordable as possible. Any feedback, suggestions or questions are always welcomed—we’re only an email away!

Hung Nguyen
Hung Nguyen
Senior Growth Marketing Manager @Smallpdf