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  4. Two Weeks’ Notice Letter Template—Free Download

Two Weeks’ Notice Letter Template—Free Download

by Hung Nguyen

You can also read this article in German, Spanish, French, Indonesian, Italian and Portuguese.

A free-to-download two weeks’ notice template for you to view, sign, download, and hand to your current employer before starting your new job.

They say it’s best to get a new job while still having one rather than leaving room for unemployment. There’s one thing you likely won’t be able to avoid, though: handing in your resignation letter.

Smallpdf processes millions of PDF documents every day, including countless numbers of application documents, from CVs to cover and resignation letters. So, we thought it’d be a great idea to prepare a document to help you get the resignation over and done with quickly and easily. You’ll need to sign up for a Smallpdf Pro 7-day free trial to edit the template with our editor—you can cancel the trial anytime. Otherwise, you can download the template to fill out later.

How To Fill and Download the Two Weeks’ Notice Template

  1. Fill out all necessary information using the image below as a guide.

  2. Click “eSign” at the top to create a signature and sign your letter.

  3. Click on the download icon to save the signed document.


Remember to replace the placeholders as you fill out your two weeks’ notice letter!

By following the procedure above, we first open a blank two weeks’ notice letter template in our PDF Editor tool. There, you can add all the necessary information. Be sure to add periods and commas where appropriate! Then, you can sign the document electronically via our eSign tool.

The entire process should take less than a minute if you’re quick. We tried to keep it as brief, concise, and professional as possible. Once you download the document, the power is in your hands. Take a look at our Resignation Letter Templates if you need some more samples to get inspired.

The fields you’ll need to enter in chronological order are:

  • today’s date
  • the company’s name
  • the company’s address
  • tour line manager’s name
  • the employment end date
  • your name and signature

After you fill out all the information, we’ll take you straight to the next tool when you click on “eSign.” From there, click “Your Signature” to create your electronic signature and sign the document electronically. Once that’s over, you simply have to download the letter in PDF format, and it’s ready for sending!

2023-08-07 – Two Weeks’ Notice Letter Template

Go to the eSign tool and sign your 2 weeks’ notice letter

How To Edit the Two Weeks’ Notice Letter in Word


If you prefer to download the two weeks’ notice letter template in Word format to edit later, that works too.

Open the template in our editor, click the blue “Export” button at the top right-hand side, and choose “Word.” This will prompt our system to fire up the PDF to Word converter. Within seconds, your two weeks’ notice letter is available for download as a fully editable Microsoft Word document.

2023-08-07 – Two Weeks’ Notice Letter Template - Word

Convert that two weeks’ letter template to Word format for easy text editing

Since you now have a very flexible Word document, you can edit the content to your liking. From our simple two weeks’ notice letter, you may expand the scope to fit your preferred tone of writing as well as current circumstances.

You can express your gratitude to your current employer and make sure you amicably part ways, state your reasoning for the new job search, or even trim it down as you wish. Sometimes, people also prefer to write a resignation email rather than attach a document. With the text in Word, you can just copy and paste it into an email and send it off.

Here are some tips on crafting and sending an effective two weeks’ notice letter:

  • Pick a short and descriptive subject line, e.g., [Your name]’s resignation letter.
  • Send it to your line manager, cc the responsible HR person.
  • Remember to enter the precise employment end date.
  • Make it shorter rather than longer.
  • Keep things light-hearted and positive.

Edit Your Two Weeks’ Notice Letter With Smallpdf


If you write your resignation letter from scratch, you can always save it as a PDF and still sign the document electronically with our eSign tool. It’s free for anyone to use. Remember to reformat your letter so everything is cohesive, e.g., text font, size, and spacing. The default font for this document is Helvetica.

Other than that, congratulations if you’ve found your dream job. If not, keep at it. We have a suite of online tools to help job seekers manage their application documents, so please check out our tools to see how we can help you in your search!

For instance, we recommend always sending application documents in PDF format; our PDF Converter can convert Word, PPT, Excel, and even images to PDF.

Another neat trick: When online job portals only allow for single file uploads, you can merge all documents into one PDF submitting. The result will be something like an application portfolio with everything potential employers might want to see in one file. If the file size is beyond the system’s allowed limit, you can compress the combined PDF for free with our Compress PDF tool.

That’s all there is. Happy, well, resigning!

Hung Nguyen
Hung Nguyen
Senior Growth Marketing Manager @Smallpdf