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Employment Verification Letter Template
A free employment verification letter template to certify an employee's job status, employment dates, wage information, and other details, depending on why the requesting party requires employment verification.
- Free, professional employment verification template you can download
- Advanced encryption for secure downloads
- Ready to go—no need to start from scratch
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How To Use the Template
- Download the Employment Verification Letter Template as a Word document by clicking the “Download Template” button.
- Fill in the required fields—add employee information, dates, and other details.
- Review and make final tweaks as needed.
- Use eSign PDF to add your signature for a polished, professional look.
- Download your completed letter when ready—done!
Employment Verification Letter FAQs
What is an Employment Verification Letter Template?
The Smallpdf Employment Verification Letter Template is a standardized document any business can use to confirm an individual's employment status. An employee verification letter is often requested by various organizations, including financial institutions or potential landlords to verify employment status. It typically includes essential details such as the employee’s job title, dates of employment, and the company’s name. Using a template can simplify the process of creating these letters, ensuring all necessary information is included and formatted correctly. Our fully customizable template can easily be filled out using pre-set fillable fields, electronically signed, and downloaded.
Why do I need an employment verification letter?
An employment verification letter is essential when confirming employment details for various situations. Many financial institutions, lenders, government agencies, and prospective employers require a verification of employment letter as part of their background check or approval processes. This document provides proof of an individual’s current or past employment, helping verify income, job stability, and reliability. With a standardized template, like the one offered by SmallPDF, you can quickly fill out the required information and respond to these requests efficiently, satisfying both employees and requesters.
What information should be included in an Employment Verification Letter Template?
Being fully customizable, you can decide what information to include in your proof of employment letter. Ideally, it should contain the employee's name, job title, employment status, and dates of employment. It should also include the company name and contact information on an official letterhead, providing clear identification. Additional information, such as salary information, employment history and the manager or HR department contact info, may be necessary for more comprehensive verification. Some of this information is already included in our Employment Verification Letter Template, but you can add and remove information as needed. The key is to keep it brief without skipping critical information.
Can an employment verification letter be used as proof of income?
Yes, an employment verification letter can serve as proof of income. Employment status and income are commonly required when applying for loans, rentals, or other financial commitments. A proof of employment letter typically includes the employee’s employment status, job title, current salary, and other employment details that validate their income level. It is very similar to an income verification letter, so small businesses might choose to use only one of these templates to verify both income and employment.
Should employees write verification of employment letters that managers sign off?
Typically, the human resources department handles employment verification letters to streamline the process and ensure accuracy. However, some companies may allow employees to draft these letters for their managers to review and sign off on. This approach can save time if the employee has detailed employment information on hand. With SmallPDF's Employment Verification Letter Template, employees can quickly generate accurate, professional employment verification letters. After adding all the relevant information, employees can send it through to the human resources manager to sign electronically using our eSign PDF tool. Because it is integrated with our document editor, there's no need to print or download anything until after it has been signed.