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Best Software for Remote Work

by Emily Jennings

You can also read this article in Portuguese.

We’ve assembled this list of great software to help make remote work efficient and effective, making the complicated business of working easier!

Sometimes, a global pandemic comes along and makes the simple things at work much, much harder. Now we all need to be able to sign documents online, send electronic signature requests, merge, split, and compress documents, as well as keep everything organized. This is something we at Smallpdf can help you out with, by the way. The issue with remote work is that all of this happens while dealing with breakfast, lunch, dinner, children, relatives, the post, parcels, grocery deliveries, grumpy pets, and difficult neighbors (as a best-case scenario).

Even though most of us don’t have to work from home any more, many of us get to and choose to. After all, it’s not all bad. No commute, no (unwelcome) visitors to your office for something that definitely could have been an email, and no business attire (if any). So, the key we’re looking for here is balance. Balance between the good and the bad of home office. Juggling the at-home office with LIFE needs to get easier. And part of that is making remote communication and coordination with the rest of your team smoother, easier, and stress-free so that you can go kick the dishwasher when it starts beeping without worrying about what you're already behind on.

Here we’ve gathered the best software options for remote working to share with you.

Best Software Solutions for Remote Working




What self-promotion? But no, seriously, we have a lot of helpful PDF tools that will ease the burden of managing all your documents, compressing them for sending and sharing, as well as editing, signing, and merging documents. Just check out our list of PDF tools. And they all are free to use!



Getting together with your team is not as easy as it is when you’re working from the office, but LEAD.app is stepping into the breach! LEAD makes it easy to keep in touch, helps team members and employees get together, and helps re-create the chemistry of the workplace. It’s specifically designed to take all the old team building into the virtual space, whether you want to have a virtual coffee, a virtual mentor, or virtual team building—LEAD.app is the way forward.



CallHippo, a leading virtual phone number service provider, is the top-most choice for companies transitioning to remote work. It enables businesses to get virtual phone numbers that allow team members to work from anywhere in the world—all they require is a working Internet connection to log in from any device.

With CallHippo’s advanced business phone number, your employees can collaborate on projects through conferences, audio, and video calls. It has innovative features such as call recording, forwarding, voicemail, speech analytics, and interactive voice response to increase operational efficiency. Investing in CallHippo is an efficient and innovative decision for remote organizations—it will bind your employees together and boost productivity through seamless business communication.



Clipchamp is an in-browser online video editor ideal for remote employees or freelancers who frequently need to create creative videos, webcam presentations, and sales videos with colleagues or other team members who work from different locations. When you’re using the editor, you can cut, trim, crop, adjust the speed, add captions, merge clips, add a video overlay, add green screen effects, use text-to-speech, and more. Clipchamp’s webcam recorder and screen recorder is a great solution if you’re looking to create tutorials, training videos, and online learning classes . It has a simple and clean interface and is very easy to navigate.



ButterCMS is an API-first headless CMS that you can use to build custom CMS-powered applications with any tech stack. Their Content API and user-friendly interface make it easy for anyone to manage the content of multiple websites and online environments from one centralized dashboard. With ButterCMS, you'll be able to handle any project of any size as smoothly as possible.



Contentful is a ButterCMS competitor. They are also API based and focus on creating an infrastructure for content. They offer documented SDKs for the most popular programming languages and have a strict division between content and visual presentation.



With Wordpress, on the other hand, you have something that is extremely easy to set up and use. And it’s very simple to use for smaller projects. A lot of people already know it because it has been around for a long time. It’s open source, which can be great for development over time but often leads to dead ends because no one is pruning projects. For a lot of people, it’s main selling point is that there are lots of themes to pick from.

Google Workspace


Google Workspace (formerly Google Suite) is everywhere, and for good reason! This collection of apps and tools covers virtually all your traditional business needs. Everything you may need, from spreadsheets to documents, organization, sharing, email, and so on, is available under the Google Workspace umbrella. The Thing is: it gets kind of expensive. So, wallets beware! Pricing currently starts at 6 USD per user per month, and then it goes up in multiples from there.



Yes, Siri. So, the reason Siri is here is because you can use Siri to dictate. This is a little used aspect of the service, since most of the time it's “Siri, add a reminder to buy milk” or “Siri, add a reminder to lose all my money in crypto.” At best, do we ever ask Siri for more than the weather? For most of us, the lady in our iPhone is basically an internet butler. But you can actually use Siri to take enormous, long-form notes. Granted, they won't be punctuated and will be riddled with errors, but if you can speak clearly and lay things out in bullet points, Siri will help you with composing emails, plans, questions, and anything else you can think of on the go as you handle other emerging issues around the house (like the beeping dishwasher). The fine-tuning can be a piece of cake if you’re using tools for spell-checking, so in the end, you’re sure to save a lot of time!

Emily Jennings of Smallpdf
Emily Jennings
Acquisition Manager