Present your PDF in Google Meet with ease by following these simple steps to share your screen.
Do you need to present a PDF during your next Google Meet session? Whether you’re leading a virtual meeting, giving a presentation, or reviewing a document with colleagues, sharing a PDF is simple once you know the steps.
In this guide, we’ll show you how to open, share, and present your PDF seamlessly. We’ll also walk you through how to compress your PDF file to make sharing it before or after your meeting even easier.
A Step-by-Step Guide to Present a PDF File in Google Meet
Presenting a PDF file during a Google Meet session is a relatively straightforward process. Here’s a step-by-step guide on how to get it right:
Step 1: Open Your PDF File Before the Meeting
Ahead of your meeting, locate your PDF file on your computer and open it using a PDF viewer or in a browser tab.
Step 2: Join or Start Your Google Meet Session
Go to Google Meet and click “New Meeting” or enter a meeting code to join an existing one. If prompted, allow your camera and microphone access.
Step 3: Locate the “Present now” Button
In the bottom toolbar of the Google Meet window, click “Present Now”, a button with an arrow pointing upwards.
You’ll then be given options to share your entire screen, a window, or a tab.
Step 4: Choose What to Share
Choose the most appropriate option depending on how your PDF is opened:
Presenting in a Window
If your PDF is open in a PDF reader, click “A window”, select the window with your PDF, and click “Share”. Presenting in a Browser Tab
If your PDF is open in a browser, click “A tab”. Select the tab with your PDF and click “Share”.
Presenting Your Entire Screen
Use this option if you plan to switch between multiple apps or documents. Click “Your entire screen”, choose the screen, then click “Share”.
Step 5: Start Presenting
Once you’ve shared your screen, window, or tab, you can navigate through the PDF file as needed. You can use your mouse or arrow keys to guide viewers through the pages, zoom in on sections, and highlight content if your viewer supports it.
Step 6: Stop Presenting When You’re Finished
To stop presenting your PDF in a Google Meet session, click “Stop sharing” at the bottom of your screen or in the Google Meet toolbar. Your video feed will return to the default view for everyone.
Compress Your PDF for Easy Sharing Before or After Your Meeting
Large PDF files can be difficult to share, especially over email or chat before or after your meeting. To avoid slow uploads and failed sends, it’s a good idea to compress your PDF before you share it. Here’s how to do it:
- Navigate to Smallpdf’s Compress PDF tool and upload your PDF file. You can either click “Choose Files” to upload your PDF from your device or drag and drop the file into the upload field.
- You can then choose between basic compression (medium file size, standard resolution) or strong compression (small file size, lower resolution). Once you’ve selected your compression level, click “Compress”.
- The tool will then compress your file, and you can click the “Download” button to download it to your device and share it easily.
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FAQs on How to Share PDF File in Google Meet
How do I present a PDF file in Google Meet?
To present a PDF file in Google Meet, first open the PDF using your preferred viewer or browser. Then, join your Google Meet session and click the “Present now” button, which is an arrow pointing upwards at the bottom of the screen.
Depending on where your PDF is open, you can choose whether to share your entire screen, a specific window, or a browser tab.
How do I share a PDF to Google Meet?
You can share a PDF in Google Meet either by presenting it during the meeting or sending it directly through the chat.
To present, open the PDF and use the “Present now” option to share your screen, window, or browser tab.
If you prefer to send the file, click the chat icon in Google Meet and upload the PDF so participants can download it. Compressing the file beforehand can help ensure quick and easy sharing.
How do I display a document on Google Meet?
If you want to display a document on Google Meet, open the file on your computer or in your browser before joining the meeting.
Once in the meeting, click the “Present now” button and choose to share your entire screen, a window, or a tab. This allows everyone in the meeting to see the document as you scroll and present.
How do I share a PDF in Google?
To share a PDF file in Google, you can use tools like Google Drive, Gmail, or Google Meet.
Upload the PDF to Google Drive and share the link with others, or attach it directly to an email in Gmail. If you’re in a Google Meet session, you can present the PDF by sharing your screen or sending it through the chat.
