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Smallpdf Releases Enhanced eSign Tool

by Jen

You can also read this article in German, French, Indonesian, Italian and Portuguese.

The eSign team at Smallpdf has been hard at work to bring users an even better electronic signing experience—with the newly enhanced eSign tool.

Endless filing, losing documents, and deadly paper cuts will soon be a thing of the past with Smallpdf’s nifty suite of document management tools. An essential part of the shift to paperless document management is the ever-important electronic signature, which, thanks to Smallpdf’s updated eSign tool, is now an effortless task that can integrate seamlessly into anyone’s work day.

What Improvements Can I Expect with the Smallpdf eSign Tool?


With the new eSign tool, users can experience a better way to create and add their signatures, request signatures from up to 100 people at a time, and even specify where they should sign on the document. The new eSign tool is more robust, but still simple, allowing professionals to handle more documents—faster.

With the new eSign tool, you can:

  1. Experience a faster signing experience

  2. Specify where signees should sign

  3. Batch request up to 100 signatures

  4. Store your signed documents safely online

The eSign team at Smallpdf has paved the way for a world where signing documents, adding initials to pages, sharing documents for signing, and keeping signed files secure in the digital space, is not only possible, but will become standard practice in document management.

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What’s Possible with the eSign Tool?


With user experience front of mind, the eSign team has shaped the latest version of the eSign tool into one that offers the fundamentals of electronic signing with additional features that make for a quick and easy signing experience.

How Can I Create My Electronic Signature and Initials?


With the eSign tool, users have the freedom to create their own signature, either by drawing it with their mouse or trackpad, uploading the signature as an image, or by activating the camera on their device to take a picture of their signature on a piece of paper. Users can also create their personal initials this way.

Is It Possible to Sign and Add Text to a Document?


The eSign tool gives users the flexibility to place their signature or initials anywhere on the document, with the option to resize the placed element and even update the color from a choice of the standard legal blue, red, or black.

Another time saver is the “Add Text” feature, which allows users to add any text anywhere on the document. This is especially useful for adding dates, places, and extra notes when signing PDFs. This feature comes with five resizing options and a wider color palette, so users can change the color of their added text to white, light blue, red, green, or yellow.

Request Signatures from Other People—and Show Them Where to Sign


Hands up if you’ve ever had to explain to someone in an email where you need them to sign or initial a document? If you’re waving your hands in the air like you just don’t care, then you know it’s always better to show someone where to sign a document rather than tell them.

With the eSign tool from Smallpdf, users can request signatures from up to 100 people and show them exactly where they need to sign and/or initial the document. This feature removes the guesswork for your signees, saving them time and reducing error rates and frustration all round.

How Can I Share a Signed PDF Using Smallpdf?


Smallpdf has made signed document sharing a cinch by offering users all the most popular ways to share electronic documents. Once a document is signed and ready to go, users can share it with a recipient (or even themselves) via email, link, or WhatsApp. Users can also download their documents to their device, their DropBox account, or to their Google Drive.

How to Sign a PDF Electronically


1. Get started by clicking on Smallpdf’s eSign tool

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2. Upload the document you want to sign

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3. Click on “Create signature”

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4. Draw a new signature with your mouse or trackpad

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5. You can also type or take a picture of your signature

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6. Drag your signature into place

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7. Add text if you need to and click “Finish & Sign”

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8. You’re done! Now you can you share or download your signed PDF

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What’s the Difference between an Electronic Signature vs. a Digital Signature?


A digital signature comes with an added layer of security and ensures the authenticity of a signed electronic document. An electronic or e-signature, on the other hand, is simply placed on the document by the signee and is the equivalent of placing a wet signature on a paper document. While digital signatures can be authenticated, both digital and electronic signatures are equally binding in most parts of the world. Be sure to check your local document laws to ensure compliance.

Document Security


Every electronic signature produced and applied to a document using Smallpdf’s eSign tool carries a time stamp seal for security. The team is investigating further enhanced security measures related to specific documentation and use cases, so watch this space for more exciting developments in e-signing.

Smallpdf is both ISO/IEC 27001 and GDPR compliant.

If you’re ready to change the way you sign and share documents, the eSign tool from Smallpdf was made for you. Click here to start using the updated eSign tool today.

Jennifer Rees
UX Writer