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How to Save PowerPoint as PDF with Notes

by Hung Nguyen

A reliable method to save a PPT presentation as a PDF document, with all its notes attached.

When you convert a PPT file to PDF format, only the slides will be exported. If you also want to include the extensive notes that you’ve added onto each slide, then you’d need to ‘Print’ the PPT file as a PDF. This way, all added notes will be included below each corresponding slide.

How to save PowerPoint as PDF with notes included:

  1. Open your PowerPoint presentation.

  2. Click ‘File’ > ‘Print’.

  3. Via the ‘Layout’ section, click the dropdown.

  4. Choose ‘Notes’ instead of ‘Slides’.

  5. Choose ‘Save as PDF’ and click 'Save'.

how-to-save-ppt-as-pdf-with-notes

How to print and save a PPT as a PDF, with all its notes attached.

Remember, once you choose to include ‘Notes’, you can still adjust the paper size, slide range to save, and all the standard options included within Microsoft PowerPoint. Watch out for the size and number of slides on each page would need to display, depending on the number of notes you have - make use of the software preview tool!

How to save Powerpoint as PDF without notes

 

In this case, you can simply convert the PowerPoint file as a PDF document. Microsoft Office allows this right directly from the PPT itself. If you do not have access to the costly software, Smallpdf offers the most popular online tool to convert PPT to PDF without Adobe Acrobat and such.

  1. Go to the PPT to PDF tool to get started.

  2. Drag your PowerPoint in to create a PDF.

  3. The tool should process the file instantly.

  4. Download your new PDF file.

ppt-to-pdf-tutorial

Saving PPT to PDF, hassle free.

The PDF option is not the only one available on our platform. Once you save the file to PDF format, you can also use our service to collect all the slides per page to other formats such as JPG. Other use cases include Excel and Word files, albeit these are not very common. The file size can go up to several GBs - this is not an issue without online software.

We operate the same saving process as Office itself, and each PDF page will contain identical data and formatting to each original slide. To top it off, you can even present each of these PDF files as if it were a presentation still - by going full screen. Check out our guide on how to ‘Present a PDF like a PPT' to find out more.

How to save a PowerPoint with notes to other formats?

 

You can combine the two processes transcribed above to do this. First, use Microsoft Powerpoint to open your file and print it as a PDF document, with all the notes included. Following this, you can go to Smallpdf’s PDF Converter, and convert the slides saved in PDF format to Word, Excel, or JPG. If you are an owner of a Smallpdf Pro account, there are further image options that are available for paid users, including PNG, TIFF, GIF, and BMP. All for your presenting needs.

Hung Nguyen
Hung Nguyen
Marketing & Customer Satisfaction Manager
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