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How To Print Excel to PDF Format

by Hung Nguyen

You can also read this article in German, Spanish, French, Indonesian, Italian and Portuguese.

Two ways to print an Excel spreadsheet to a PDF document, online or offline, at no cost.

To manually print an Excel workbook to PDF, open the Excel file, print, and save it as a PDF—simple. Otherwise, you can also convert the Excel file to PDF for free using our online converter, without having to open the file. We’ll guide you through both methods below to help you out.

How To Print Excel to PDF From Microsoft Excel

  1. Open your Excel file.

  2. Click “File” and then “Print.”

  3. On the next window, choose “PDF,” “Save as PDF.”

  4. Adjust the formatting if needed, and click “Print.”

This will “print” the Excel file to PDF format. Once you open the PDF, you can continue to edit and search for the saved content, but individual values will be protected from being altered. Microsoft Office will also make sure that the change in file formats will not affect the print quality of the file. So, it should look identical to the original Excel file.

How To Print Excel to PDF Online With a Converter

  1. Go to the Excel to PDF tool on our website.

  2. Choose or drag and drop the Excel file.

  3. We’ll convert your file.

  4. Download your PDF file—all done!

print excel to pdf online

Print Excel to PDF online with ease

Expect great quality when creating PDF files online using our online converter—the same conversion quality as Office. So, you don’t need access to the paid version of Microsoft Office to publish online. Whatever data you had in the original spreadsheet will be included in the PDF, including the page layout, colors, and other document properties.

What Format Will the Output File Be In?


The recommended file type is .xlsx, which is the standard Excel workbook. This will be the file type of the output document, for both methods. On the other hand, if you “Save as” a PDF from Excel, there will be a handful of different file formats available, including Comma Separated Values (.csv), Windows Formatted Text (.txt), or Space Delimited Text (.prn) documents. Remember to save if you’re opting to print to one of these different file formats.

Can I Use Your Online Converter on Any Device?


Yes! Any device with an internet connection. Smallpdf is an online cloud platform; you can use any internet browser, on all operating systems: Mac, Windows, or Linux. We also have the Smallpdf Mobile App, with all the tools you love on your device, so you can work on-the-go!

But that’s not all. You can always head back to our site if you want to “print” files back to their original format. PDF documents can be printed to Excel, Word, PPT, and even JPG images. And as for security, we make sure that materials uploaded to our many converters are deleted from our servers after 60 minutes. The only exceptions are signing and if you share the files with someone or need to edit the document. For example, if you’re filling out a PDF form, we’ll leave it online for you to edit until you decide to download the saved document.

Using Smallpdf at Work


We want to make PDF easy, but also trustworthy. If you’re using our platform at work or are planning to persuade your higher ups to use Smallpdf for Business, you’ll be happy to know that we’re ISO/IEC 27001 certified and GDPR compliant. A full list of services we use, and how we deal with data confidentiality is available on our Terms and Conditions page.

Working with digital documents is the norm in this day and age. We want to help you keep your simple tasks simple and get your work done in a few clicks. You can check out our 100+ other tutorials if you need help with your PDFs!

Hung Nguyen
Hung Nguyen
Senior Growth Marketing Manager @Smallpdf