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How To Collaborate and Share Documents

by Almudena Cañadas

You can also read this article in German, Spanish, French, Indonesian, Italian and Portuguese.

Make your files editable and share them easily with colleagues, friends, or family members with Smallpdf. PDF and file sharing for everyone.

These days, working from home is no longer something special. More and more businesses around the world have implemented flexible working models to incorporate the option to work remotely at least part of the time. In order to make this possible, businesses need to have systems in place that facilitate not only communication, but also sharing documents. Most likely you’ve already had to work with several people on the same file or had to send a document to others for further editing, correction, or final reviews. How do you easily edit any document that comes to you and quickly pass it on to your colleagues?. We offer you 3 ways to edit, and 2 ways to share your documents.

How To Make a PDF File Editable


Sometimes it happens that the file you get your hands on is in PDF format. Whoever created it probably used a tool like Microsoft Word, PowerPoint, or Excel. For most people, PDF means the end of the line. After all, PDF is a read-only format, right? Well, yes and no. While it’s ideal for reading and sharing, the PDF format is not a one-way street. With the right tools, you can simply convert the file back to its original format. Depending on the content, you’ll just need to pick one of these 3 tools:

Convert your PDF to Word

  1. Open the PDF to Word Converter.
  2. Drag the PDF into the box and click “Convert.”
  3. Download your now editable Word document!
2023-11-21 - How To Collaborate and Share Documents - PDF to Word

From PDF to Word in a matter of seconds

Convert your PDF to Powerpoint

  1. Go to our PDF to PowerPoint Converter.
  2. Upload your PDF, and Smallpdf will start converting.
  3. Unbelievable! Your PDF is already a PPT file.
2023-11-21 - How To Collaborate and Share Documents - PDF to PPT

Create a PowerPoint from a PDF with ease

Convert your PDF to Excel

  1. Access the PDF to Excel Converter.
  2. Choose the file you want to convert.
  3. You're done! Download your editable Excel and see how it looks.
2023-11-21 - How To Collaborate and Share Documents - PDF to Excel

Convert your PDF to Excel

Easy, isn't it? What if you want to share the document now but without sending any emails? Watch out because you are only 1 step away from doing it.

How To Share Documents

  1. Open the Share Document tool.

  2. Drag your document and it will be uploaded automatically.

  3. Choose whether you want to share the file by email or with a link.


    ✉️ If you want to send it per email, just enter the email address of the person you want to share the file with and click send. The other person will receive an email with a link to download the document. This link will be valid for 14 days and then the file is deleted from our servers automatically.


    🔗 If you choose the link option, it will be copied to your clipboard automatically, and you can paste it wherever you want. For instance, you could paste the link you’re your internal messaging service or project group chat. Anyone you send the link to will be able to download your document for 14 days.

2023-11-21 - How To Collaborate and Share Documents - Share Document

Sharing your documents has never been so easy!

If you’re thinking: “I don’t want to download the file after converting and then upload it again into another tool, that’s so tedious,” there’s no need to stress. After converting a file with any of the converters above, you’ll see a fancy little share button, right below the download button. Click on it, and you have the same options as you do when you upload a PDF into the Share Document tool. We want to make things as easy as possible for you so you can enjoy working from home and still be as productive as you can be,

That's it! You've seen how easy it is to collaborate on a single file and share it with several members of your team. Want to find out what else you can do with Smallpdf? Go to our website and try our tools; working online with your PDFs will be a breeze!

Almudena Canadas
Almudena Cañadas
Digital Marketing Department