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How to Save Outlook Email as PDF for Free

by Hung Nguyen

How to print and save any Outlook email as a PDF file within 2 clicks.

Microsoft Outlook has recently been given a makeover to help make work relating to emails more efficient and intuitive. However, one function that they did not introduce is to save outlook email as PDF directly.

Luckily, for most browsers, you can do this by printing any emails as a PDF file.

How to Save Outlook Email as PDF - via Chrome:

  • Open Outlook > Click on the email you wish to save as a PDF file

  • Click 'More Action' (next to the Forward arrow) > 'Print'

  • A new window with a printable version of the email will pop up. Click 'Print' again

  • Here, the print window of Chrome will appear. Under 'Destination', click > 'Choose' > 'Save as PDF' > 'Save' > Choose the location to save outlook email as PDF > 'Save'

  • Though it might look like a lot of steps, this process is actually vey simple.

how to save outlook email as a pdf

How to Save Outlook Email as PDF easily

Similarly, you can save outlook emails to PDF formats with other popular internet browsers, such as Safari and Microsoft Edge. To read up more about this in detail, check out our 'How to Save a Webpage as a PDF' guide.

Now what?


PDF files are easy to use, store and share. In case you need to edit or manipulate your PDF files that had been saved from Outlook, we've got you covered with 18 free-to-use PDF tools, including:

  • PDF Converter: Convert PDF from/to Word, Excel, PPT, and/or images

  • Compress: Should you ever need to attach files to emails

  • Protect: Lock outlook emails saved as PDF files

  • Merge: Combine all of your emails into one

  • Edit: Annotate your PDF files with ease

And that's it! Why don't you give it a try? How to save outlook email as PDF in a heartbeat. :)

Hung Nguyen
Hung Nguyen
Marketing Manager
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