How-To Guides

Have you tried copying symbols or math equations from a PDF to Word or Google Docs, only to end up with unreadable boxes or strange characters?

If your PDF shows blank boxes or missing characters instead of text, there's a good chance your file has a font issue under the surface.

If you’ve noticed black boxes, squares, or shaded blocks obscuring sections of your PDFs, you’re not alone.

Learn how to embed fonts in a PDF to avoid formatting issues. Follow easy steps or use Smallpdf tools to fix and edit your PDFs instantly.

The font on your invitation does more than look nice — it tells guests what kind of event to expect before they even read the first line.

The fonts you use in a travel brochure or poster can shape first impressions — drawing people in or leaving them flat before they read a single word.

The font you use in academic writing can impact how your work is read, reviewed, and remembered — so getting it right matters more than you think.

In real estate, the font you use can shape first impressions — helping your documents look polished, trustworthy, and easy to scan at a glance.

The font you use in a medical document can affect how professional, clear, and trustworthy your information looks — right from the first glance.

The font you choose for your resume can shape how employers see you — clear, professional formatting gives your skills the attention they deserve.

The font you use in a legal document can shape how it's received — by clients, judges, or colleagues — so it’s worth getting it right from the start.

To make text in your PDF fit just right, follow these steps and easily resize, edit, and format the font size inside any text box in a PDF.

Easily change the font size in your PDFs for cleaner layouts and smoother editing—no downloads or design skills needed!

Google Meet is one of the most popular video conferencing tools today. However, it doesn’t offer a native option to save your meeting as a PDF.

Saving your Microsoft Teams meeting as a PDF is a smart way to organize key points, archive important info, and share it with your team when needed.

Flattening a PDF is the best way to lock in annotations, comments, signatures, and stamps to ensure your file looks exactly as intended.

Managing long meeting transcripts is tough, but Smallpdf’s AI tools make it easy to extract key points and action items, saving you time.

Need to turn your transcript into a shareable PDF? We’ll help you save it, clean it up, and send it out — quickly and securely, from any device.

Before you send transcripts for school, work, or personal records, it helps to know the difference between official and unofficial versions.

It’s easy to miss important files in online meetings. Add your PDF to the invite so everyone has what they need before the call even begins.

Sharing documents, like PDFs, during an online meeting can help streamline collaboration and communication.

Want to share a document with your Zoom invite? Zoom doesn’t allow attachments to calendar events, so you'll need another way to send it!

Need a clean way to save what was said in your Zoom call? Converting the transcript into a PDF lets you hold onto key points without the clutter.

Need to clean up your PDF? Remove all comments and highlights quickly to create a polished, clutter-free document for presentations or sharing!