How-To Guides

Managing long meeting transcripts is tough, but Smallpdf’s AI tools make it easy to extract key points and action items, saving you time.

Need to turn your transcript into a shareable PDF? We’ll help you save it, clean it up, and send it out — quickly and securely, from any device.

Before you send transcripts for school, work, or personal records, it helps to know the difference between official and unofficial versions.

It’s easy to miss important files in online meetings. Add your PDF to the invite so everyone has what they need before the call even begins.

Sharing documents, like PDFs, during an online meeting can help streamline collaboration and communication.

Want to share a document with your Zoom invite? Zoom doesn’t allow attachments to calendar events, so you'll need another way to send it!

Need a clean way to save what was said in your Zoom call? Converting the transcript into a PDF lets you hold onto key points without the clutter.

Need to clean up your PDF? Remove all comments and highlights quickly to create a polished, clutter-free document for presentations or sharing!

Flattening a PDF might sound tricky, but it’s simple. It locks your content in place — text, images, and form fields — so nothing shifts or changes.

Need your PDF to look the same on every device? Or want to stop others from changing your file? Flattening your PDF is the answer.

Forwarding a PDF transcript for school or a job doesn’t have to be hard. We’re here to help you get it done quickly, securely, and without any hassle.

Learn how to unlock and edit your PDF transcript using simple tools—no software installation needed!

Get tips on how to take meeting minutes and how to get fast, clear recaps with AI.

Present your PDF in Google Meet with ease by following these simple steps to share your screen.

Easily share files before your Teams meetings with these simple steps—plus tips for attaching PDFs and reducing file size for smoother sharing.

Learn how to share a PDF file in Zoom meetings seamlessly and make your documents easy to share with participants.

Need to compress PDF to 1MB? Upload your file to Smallpdf, pick Basic Compression, and download a high-quality PDF under 1 MB—fast, free, no signup.

Our free online JPG to Word converter lets you transform images into editable DOCX documents. No registration or software to install.

Compress Word documents online: drag and drop, pick basic compression, export as DOCX, and instantly shrink your document size for free.

Struggling to transfer large PDFs? I get it — it can be annoying, but with Smallpdf, you can send big files quickly and easily, without any stress.

Need to turn big Excel tables into clean PDFs? Smallpdf makes it quick and easy for business, school, or personal use!

Copying tables from a PDF to Excel doesn’t need to be complicated. We’ve created a solution that makes this process fast and accurate.

Handling big Excel sheets or PDFs can be tough. With Smallpdf, you can turn Excel files into PDFs or convert PDFs back into editable Excel sheets.

Printing large PDF files can feel challenging, especially when you're working with oversized documents or high-resolution images.